Choosing to move from a standard fax machine to a hosted fax server is a big leap forward for many companies and businesses. Having the option to access a fax from any device with an internet connection including laptops, tablets and smartphones along with desktop computers helps to keep you up to date with all information and documentation. No longer do traditional faxes have to be scanned and emailed, they can now appear right in your email inbox as soon as they arrive.
A hosted fax server also allows you to send faxes from virtually any internet connected device. You can upload or create a document, use an existing form or fill in a template and then send just as you would an email. This fax can then be immediately sent to a traditional fax machine or to another hosted fax server for the recipient to access.
Integration with Existing Systems
For those businesses that use or plan to use CRM (Customer Relationship Management) programs or ERP (Enterprise Resource Planning) software programs, integration with a hosted fax server is the ideal option. Your faxes can be managed by these existing systems to deliver the fax to the person or persons that need to have the information.
A hosted fax server will also be fully compatible with your existing email server. You will not need to change programs or change your email settings, allowing everything to stay consistent and preventing costly downtime as systems changes are implemented as required with in-house fax system options.
Scalability
For a new company just opening the doors for business or for a large company that is always growing, using a hosted fax server is both efficient as well as forward thinking. Since this system is hosted externally there is no need to worry about constantly upgrading and having to budget for costly IT time to expand or increase internal server capacity.
As your business grows you can simply upgrade your plan or service package. The hosted fax server will grow along with your business; all you will need to do is upgrade the package. No more requirements for additional phone lines, hardware or software, which is a very important future cost saving feature to consider.
